Quotes from the price sheet.
Bedrooms, bathrooms, frequency, add-ons in. A priced quote out, in your wording, ready to send. Odd jobs get flagged for you to price.
Service · AI for your business
Your evenings back from admin.
You know you should be using AI. You don't have a free week to figure out how. In one working session we find the admin jobs eating your week, set up AI agents for them, and train you and your crew on real jobs until it sticks.
- One session in person or by video
- 3 jobs handed to agents
- 30-day check-in
- $750 one time
In short
AI Jumpstart is a one-time $750 working session from Almanac Office, in person in Utah or over video, for owners of local service businesses. We find the three admin jobs that take the most of your week, set up AI agents for them (drafting quotes from your price sheet, answering common customer questions, follow-ups, unpaid-invoice reminders), and train you and your crew on real jobs. You leave with working agents, a one-page prompt cheat sheet, and a check-in 30 days later.
Who it's for
Owners who do the work and the paperwork.
If your day ends on a job site and your evening ends at the kitchen table with quotes and texts, this is for you.
- You answer customer texts at 9pm. Mostly the same five questions.
- Quotes take longer than they should. You price from a sheet in your head or a spreadsheet, and type it up from scratch every time.
- Follow-ups slip. Quotes that went quiet, one-time customers who never rebooked.
- Invoices go unpaid because chasing them is awkward and nobody has time.
- You've tried ChatGPT a few times and it felt like a toy, not a tool.
The session
Four steps, one day, one follow-up.
- 01
Find the hours
First hour
We walk through a normal week together: quotes, scheduling, follow-ups, invoices, reviews, and the texts that come in after dinner. We pick the three jobs that cost you the most time.
- 02
Build the agents
Same day
We set up an agent for each of the three, using your real price sheet, your real service list, and the way you actually talk to customers. Each one drafts, and you approve.
- 03
Train on real work
On your phone
You and your crew run them on this week's actual jobs while we're there. We fix what doesn't fit and write down the prompts that work, on one page.
- 04
Check in at 30 days
A month later
We look at what you kept using and what you dropped, fix the ones that stalled, and set up the next job if there's time.
Examples by trade
What an agent can take off your plate.
Every business picks its own three. These are the kinds of jobs owners hand off most often.
Answers to the usual questions.
"Do you charge a trip fee?" "Do you work on tankless?" Drafted replies from your own answers, so the 9pm texts take seconds.
Follow-ups that go out.
A check-in two days after an unanswered patio quote, and a spring reminder to last year's cleanup customers.
Invoice reminders.
Polite, escalating reminders for unpaid invoices, drafted on schedule so you don't have to write the awkward one.
Job notes to review requests.
The tech's quick notes from a furnace repair become a clean job summary for the customer and a review request that mentions the actual work.
Scheduling reminders.
Tomorrow's customers get a reminder with the time window and what to expect, and reschedule requests come back to you sorted.
Examples, not a menu. The trade labels are illustrative; most of these work in any service business. More ideas in how to use AI in your small business. Before the session, check which of your software connects to AI.
Ground rules
Approval first. Your tools where possible.
Nothing goes out unseen.
Every agent starts by drafting. You read it and send it. You can loosen that later for routine messages once an agent has earned it, but the default is that a person approves anything a customer sees.
What you already pay for.
Where we can, we build on tools you have: ChatGPT, Claude, Gemini, Google Workspace, or Microsoft 365. We don't promise connections to specific field-service apps. We check what yours supports on the day.
Working agents and a cheat sheet.
Three agents set up and tested on your real work, a one-page sheet of the prompts that work for your business, and the 30-day check-in on the calendar.
Not software, not a replacement.
It isn't a subscription to anything of ours, and it doesn't replace your office manager or crew. It takes the repetitive writing off their plates so they can do the parts that need a person.
Price
$750, flat.
One session, in person anywhere in Utah or over video, plus the 30-day check-in. Works with or without a website from us. If the phone is the bigger problem than the paperwork, look at the AI receptionist instead.
AI tool subscriptions, if you need a new one, are paid to that company directly (which one to pick). See every offer on the pricing page.
FAQ
Jumpstart questions.
Do I need to be good with computers?
No. If you can text and use email, you can use these. The training happens on your own phone, on your own jobs, and you leave with a one-page cheat sheet.
Which AI tools do you use?
Tools you already pay for where possible, like ChatGPT, Claude, Gemini, Google Workspace, or Microsoft 365. If you don't use any yet, we help you pick one, and its subscription is paid to that company, not us.
Will the AI send messages to my customers on its own?
Not at first. Every agent drafts and you approve before anything goes to a customer. Once you trust one, you can loosen that for routine messages. That's your call, not ours.
Does it connect to my scheduling or invoicing app?
Sometimes. Some field-service apps connect to AI tools and some don't, and that changes often. We check yours during the session. Where there's no connection, the agent works from what you paste or forward to it.
Do I need a website from you?
No. Jumpstart works on its own. It's about your admin work, not your marketing.
Is this a software subscription?
No. It's one session, a flat $750, plus a 30-day check-in. There's nothing to cancel afterward.
See where you're leaking jobs.
Send your site. Within 48 hours you get a one-page teardown covering speed, search, Maps, reviews, calls, and AI visibility. No call required.