Quote requests sit overnight.
Whoever replies first with a price usually gets the job. A quote you send tomorrow afternoon goes to someone who already booked.
AI setup for Utah businesses without a tech team
Quotes sent. Calls answered. Evenings back.
Almanac Office sets up AI agents that do the admin eating your evenings: quotes, follow-ups, reschedules, unpaid invoices, and the back office behind them, inside the tools you already use. No CTO required. We set it up in person. You approve what goes out.
Quote request · 9:12pm
Priced from your sheet.
Invoice 21 days late
Friendly reminder sent.
Job marked done
Review request texted.
Example activity. Illustrative.
- To get started
- 1 session
- New software to learn
- None
- Sent without your OK
- Nothing
The problem
The work after the work.
You didn't start a business to answer texts at 9pm. But that's where the evenings go, and it's where jobs slip: not on the job site, in the admin around it.
Follow-ups never happen.
The quote you sent last week, the one-time client who could go recurring, the customer you haven't seen since spring. Nobody has time to chase them.
Money sits in late invoices.
Reminders feel awkward, so they don't get sent. The work is done and the cash is still out there.
The phone runs your day.
"Are you still coming Thursday?" "Do you do gutters?" Every question is easy. Fifty of them a week is a part-time job.
How it fits your business
AI that works with what you already use.
No new app for your crew to learn. An agent connects to the tools you already run the business on, does the routine steps, and asks you before anything important goes out.
Your tools
- Calendar and email
- Business phone and texts
- Job and scheduling software
- Accounting and invoices
- Payroll, timesheets, and receipts
- Website forms and reviews
The agent
Knows your business.
Your prices, service area, hours, policies, and how you talk to customers. It reads what's new, drafts the next step, and keeps a log of everything it does.
You
Approve from your phone.
Drafts land as a text or a quick list. Tap to send, edit, or skip. Routine work goes automatic only when you say so.
How it connects depends on the tools you use. Most popular job, accounting, and calendar software can be connected; when something can't, we tell you before you pay. Check your software in a minute, or see three example businesses.
AI Jumpstart · $750
One session. Your business on AI.
You know you should be using AI. You don't have a free week to figure out how. In one working session we find the hours you lose to admin, set up the agents that take them back, and show you and your crew how to use them.
-
01
Find the hours
First hour
We walk through a normal week: quotes, scheduling, follow-ups, invoices, reviews, the customer texts at 9pm. We pick the three jobs that eat the most of your time.
-
02
Set up the agents
Same day
Agents that draft quotes from your price sheet, answer the questions customers always ask, write follow-ups, and chase unpaid invoices, connected to the tools you already use where they allow it.
-
03
Hands-on training
On your phone
You and your crew use them on real jobs while we're in the room. You keep a one-page cheat sheet of what works for your business.
-
04
30-day check-in
A month later
We look at what stuck and what didn't, fix the agents you stopped using, and add the next one.
AI Jumpstart: $750 flat. One session, in person along the Wasatch Front or over video anywhere in Utah, plus the 30-day check-in.
Examples
What it looks like in a real week.
Three example businesses, the tools they already use, and exactly where an agent fits, plus the back office behind all of them. Fictional companies, real workflows.
House cleaning · 8 people
Quotes and reschedules on autopilot.
Instant quotes by home size, Thursday-reminder texts, and win-backs for clients who drifted.
See the workflow HVAC · 14 peopleNo call goes unanswered.
After-hours triage, replacement-quote follow-ups, and maintenance plans that renew themselves.
See the workflow Landscaping · 11 peopleThe fall rush, handled.
Sprinkler blowout booking, weather reschedules, and crew notes turned into invoices.
See the workflow Back office · any tradeAn operations manager that never forgets.
Books ready for your bookkeeper, tax and payroll deadlines tracked, timesheets checked, renewals caught.
See what it handlesYou stay in charge
It earns trust one step at a time.
Nobody should hand their customers to software on day one. Every agent starts by drafting, and only moves up when you've seen it get things right.
It writes, you send.
Every quote, reply, and reminder lands as a draft. You tap send, edit it, or skip it.
It asks, then acts.
Once the drafts are consistently right, it sends after a one-tap OK from your phone.
It handles the obvious.
Appointment reminders and thank-you texts go on their own, if you choose. Anything about money, complaints, or something new still asks you.
When you want more of the right work
Then get found, chosen, and booked.
Once the admin runs itself, more work is a good problem. We also build fast websites and run the local marketing that fills the schedule, with the same AI-does-it, human-checks-it approach.
Get found
Website
Built in 7 days. Loads in under a second. Yours to own.
Get foundLocal SEO
A useful page for every service and town you serve, plus new ones each month.
Get foundGoogle Maps
Your Business Profile kept complete and active: hours, services, photos, weekly posts.
Get foundAI assistants
Named when customers ask ChatGPT, Gemini, or Siri who to call.
Get chosenReviews
A review request after every job, to every customer. A reply to every review within a day.
Get chosenBrand
Logo, type, and color that make a truck, a yard sign, and a website look like one company.
Get bookedAI receptionist
Answers missed and after-hours calls, knows your services, books the job or texts you the lead.
Get bookedMeta ads
Facebook and Instagram campaigns built, tested, and trimmed every week. You set the budget.
Who it's for
Built for businesses that do the work in person.
A cleaning company and an HVAC shop lose time in different places, so each gets a setup built around how its customers buy and how its crews work.
House cleaning
Recurring clients, quotes by size and frequency, and a calendar that never stops moving.
Window cleaning
Seasonal demand, storefront routes, and quotes by pane count.
Landscaping & lawn care
Weekly mows, spring cleanups, sprinkler blowouts, and the waitlist that comes with them.
HVAC
Emergency calls at 2am in January and 7pm in July. Whoever answers gets the job.
Plumbing
Burst pipes don't wait for business hours, and neither do your competitors.
Electricians
Panel upgrades, EV chargers, and the licensing trust signals homeowners check.
Roofing
Storm-driven demand, big tickets, and reviews that make or break the bid.
Pest control
Recurring plans, seasonal spikes, and a lot of "do you service my area?"
Pricing
Flat prices. Stated upfront.
Start with one session. Add the marketing when you want more work. No hourly billing, no contracts.
Start here
AI Jumpstart
$750one time
Your business, up to speed on AI.
- Find the three jobs eating your week
- Agents set up in your tools
- Hands-on training for you and your crew
- One-page cheat sheet
- 30-day check-in
Found
$499per month
Keep showing up. Keep getting reviewed.
- Hosting, monitoring, and fixes
- New local SEO pages every month
- Google Maps profile managed weekly
- Review request after every job
- Monthly AI-assistant visibility check
Front Office
$1,190per month
Everything in Found, plus the phone and the ads.
- Everything in Found
- AI receptionist for missed and after-hours calls
- Bookings and leads texted to you instantly
- Meta ads built and tuned weekly
A new website is $2,900 one time, built in 7 days. Brand is $1,900. AI tool subscriptions and ad spend are paid directly by you, never marked up.
No hourly billing. No contracts. Month to month. Full pricing
FAQ
Plain answers.
Do I have to switch software?
No. The agents work with what you already use: your calendar, email, phone, job software, and accounting. If something you use can't be connected, we tell you up front and work around it.
What if the AI gets something wrong?
Everything starts as a draft you approve from your phone. Only routine, low-risk work goes automatic, and only after you've watched it get it right and said yes. Every action is logged so you can see what it did.
Is my customer data safe?
Agents only get access to the systems you connect, and you can revoke it anytime. We use business-grade AI accounts that don't train on your data, and we never put card numbers or other sensitive details into a chat tool.
What does it cost after the session?
The $750 AI Jumpstart is one time. After that you pay for the AI tools themselves, typically around $20 to $30 per user per month for a business plan, plus anything you choose to add from us.
Do I need a website from you?
No. AI setup works with or without one. If your site, Google profile, or reviews are costing you work, the free audit will say so, and fixing them is a separate, flat-priced job.
Will the AI talk to my customers?
Only how you decide. Most owners start with drafts they approve. When an AI answers your phone, it always says it's an assistant for your business and never makes up a price.
Do you set up Meta Muse, ChatGPT, or Claude?
Yes. We pick the one that connects best to the tools you already use. Claude and ChatGPT both have official connectors for Jobber, Gusto, QuickBooks, and Quo; Meta's Muse for Small Business connects QuickBooks, Stripe, Shopify, and your Facebook and Instagram accounts. Some businesses use more than one.
Is there a contract?
No. The Jumpstart is one session. Monthly plans are month to month, and you can cancel anytime.
Get started
Book a Jumpstart, or start with a free audit.
Tell us what eats your week. You get a written reply within 48 hours with what we'd set up first. Prefer to start smaller? Ask for the free audit: a one-page look at where you're losing time and jobs. No call required.
This site was designed, built, and shipped in days by Almanac Office. It's the demo.